Purchasing Assistant (Contract)

Summary

The Purchasing Assistant will support the purchasing department in managing daily procurement activities, ensuring timely and cost-effective acquisition of goods and services. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities 

• Assist in the preparation and issuance of purchase orders.
• Assist in maintaining accurate records of orders, suppliers, and inventory.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Communicate with internal departments to understand their purchasing needs.
• Assist in monitor stock levels and placing orders as needed.
• Assist in resolving any issues related to purchase orders, invoices, and deliveries.
• Assist in conducting market research to identify potential suppliers and evaluate their offerings.
• Ensure compliance with company policies and procedures regarding procurement.
• Assist in preparing reports on purchasing activities, costs, and supplier performance.
• Support the Buyers in various administrative tasks.
• Assist in the preparation and issuance of purchase orders.
• Maintain accurate records of orders, suppliers, and inventory.
• Warehouse environment with occasional visits to supplier sites. -
• May require occasional lifting of materials and supplies.
• Provides associated administrative and other support to Department Head and other staff as assigned or required, towards the attainment of departmental goals and objectives.
• Be aware of and comply with all HSE rules and regulations inclusive of PPE, HACCP and Food Safety and Hygiene

Minimum Qualifications & Experience

• High school diploma or equivalent; a degree in Business, Supply Chain Management, or related field is a plus.
• Proven experience as a Purchasing Assistant or in a similar role.
• Proficiency in MS Office, especially Excel; experience with qualifications procurement software is advantageous
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Knowledge of purchasing and supply chain principles is beneficial.